Executive Secretary Hiring

Executive Secretary Hiring

COMPUCOM - News - Recrutement
Hiring
Attached to the Management, the Executive Secretary ensures the proper functioning and daily monitoring of the management of the company’s activities, alongside these. At the crossroads of the various departments, the Executive Secretary independently monitors day-to-day administrative management.
He/She organizes and coordinates information and internal and external actions, sometimes confidential, related to the operation of the structure. In close collaboration, he/she is the person of trust who organizes, manages, coordinates and monitors all the activities of the Department.

SPECIFIC MISSIONS AND ACTIVITIES

You ensure the proper functioning and daily monitoring of the management of Compucom’s current activities, through the following missions:

  • Management of the diary and appointments of the management
  • Travel/travel management, management
  • Production and dissemination of minutes of meetings
  • Management of administrative files for Calls for Tenders
  • Management of the creation of supplier files
  • Draft of management quotes
  • Production of letters / Archiving according to needs
  • Support, if necessary, for internal and external communication actions
  • Organization of events (seminars, conferences, trade fairs, etc.)
  • Management of expense reports / validation of leave
  • Ordering and managing consumables
  • Call and mail management
  • Reception of management staff and visitors

SEEKED PROFILE

  • Proficiency in office software (mainly Office 365 – Outlook, Word, Excel and Powerpoint)
  • Fluency in written and oral English
  • Sense of organization of anticipation: sense of service
  • Efficient and effective
  • Dynamic
  • Interpersonal skills and sense of diplomacy
  • Adaptability
  • Trusted person
  • Excellent written and oral expression
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